Discendum Optima calendar instructions
Calendar
	Creating a calendar
	Using calendar: items in different views
	Viewing month
	Viewing day
	Viewing week
	Adding items
	Editing and removing items

Calendar instructions > Creating a calendar

1. It is useful to name the calendar so that purpose of use is stated in the name. It is then better to follow calendars in Optima environments that may include several calendars.

2. Default access rights for calendar items are defined when creating the calendar. If you choose "Defaul public", all the calendar items are by default public: everybody who has access to the calendar will have access to calendat items also. If you leave this option unchosen, all the items in calendar will be by default private: only the user creating the item will see it. This option however only defines the default setting for items. All users creating items into the calendar can change this option if they wish. The setting only defines the default value.

3. In calendar read access means that user sees calendar in the left frame and can see public items in it. Write access also gives the right to add items into the calendar. Only owner can modify calendar settings and access rights.

Calendar instructions > Using calendar: items in different views

Opening the calendar divides the Optima main frame into two frames. The upper frame will always show the month view and the following functions
1) All items
2) Select users
3) Export calendar information

In the lower frame the weekly and daily views are shown and items are added.

Calendar instructions > Viewing month

From the monthly view you can load weekly or daily views to the lower frame by clicking the number of the week or the date. Days that include items are shown in green and bold.

You can move to the next or previous month by clicking the arrows on the sides of the month name.

With function "All items for this month" you can list all the items of the month with the user information to the lower frame.

With function "Select users" you can view only the items made by selected users. Click the function and choose from the list the users' whose items you wish to see. After this all the views in the calendar will contain only the items made by selected users. To return to all users view click the calendar again in the left frame.

With function "Export calendar information to your computer" you can save the calendar information into a iCalendar-file (.ics) that can be imported to calendar programs that can handle iCalendar-files.

Calendar instructions > Viewing day

In the dayview you will see the items added to this day. Take the mouse pointer above an item and you will see the description for it. Click the mouse button and the item with all the information will be opened in a separate window.

If the user has rights to add items to calendar, this can be done by clicking the link "Add an item" in the dayview or by clicking a certain time of the day in the left column of the dayview table. When using the latter option the starting time for an item will be automatically added.

You can move to the next or previous day by clicking the arrows on the sides of the date.. You can jump directly to the week view by clicking the week icon in the upper left corner of the day view.

Calendar instructions > Viewing week

When you open calendar the weekview of current date will be loaded to lower frame. You can always enter the weekview by clicking the week number in the month view in the upper frame or by clicking the week icon in the upper left corner of the day view.

Take the mouse pointer above an item and you will see the description for it. Click the mouse button and the item with all the information will be opened in a separate window.

If the user has rights to add items to calendar, this can be done by clicking directly the date and time of the new item in the week view table. The starting time for an item will be automatically added.

Calendar instructions > Adding items

There are several ways of adding items to calendar. Adding new items is always done in the lower frame.

In the day view an item is added from "Add an item" -link or by clicking the wished time in the left column of dayview table. When adding an item directly to the table, the starting time is set automatically.

In the weekview an item is added by clicking the date and time directly in the weekview table.

The following thing are defined when creating an item:

Subject: give items informative names (this text is shown in the dayview and in the weekview)

Description: more accurate information about the item

Visibility: choose whether the item is public (visible to all) or private (visible to the item creator only).

All day : choose this if the item has no specific time. Items marked "All day" will be shown at the beginning of the day.
Start: Date and time when item starts

End: Date and time when item ends. If no date is given, Optima will assume the date is the same as in start. If no time is given, the item will be saved with only starting time.

Reminder: You can give reminders for items if you wish. Choose "Mail reminder" if you wish to send a notification of calendar item by mail reminder. Choose "Announcement" if you wish to notify with an announcement that will be shown when logging into Optima. Define also the date when mail reminder will be sent or announcement shown.

Calendar instructions > Editing and removing items

You can edit or remove calendar items by opening them normally. If you have the rights to edit or remove the item, you will see links "Edit" and "Remove" in the item window.

By clicking "Edit" you will open the item in edit mode. Set the changes you wish to and click "Proceed" to save changes. By clicking "Remove" you will get a page where you confirm removing by ticking the box and clicking "Proceed".